Each supporter will receive an e-mail with login details to access the Portal. The Portal enables supporters to:

• Submit a company logo and profile
• Submit deliverables as per contract
• Order lead retrievals/scanners

The login details will be sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.

Access to all Portal services will be available only after submission of your company profile and logo.

Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Lastly, Kenes Group is offering participants and supporters special rates for various hotels in Ljubljana. Information, pictures, location and rates are available on the hotel accommodation page click here or email us at rangelova@kenes.com

Please do not hesitate to contact me for further information or assistance.
We look forward to welcoming you in Ljubljana and wish you a successful Industry Session!

• Industry Symposia are not included in the main Congress CME/CPD credit.
• Please coordinate when you would like to set up the hall prior to the start of your Symposium with Hanna Safier.
  A member of the Kenes Operational team will be available should you need any assistance.
• Handouts can be distributed at the entrance to the Symposium Hall; however, it is NOT permitted to place material on the chairs inside the hall.
• Printed tent cards placed on the head table are allowed and should be produced and provided by Supporter.
• We ask presenters to follow the time schedule precisely in order that the day’s events may run smoothly.
  An updated scientific timetable can be found on the AUTO 2024 Website.

Catering

• Catering is exclusive to Vivo Catering and should be ordered in advance. Supporters who wish to order food and beverages for their symposium, meeting/hospitality room or exhibition booth, are welcome to do so directly with them.
• Food and drinks are allowed to be taken into the symposium halls (only breakfast/lunch boxes).
• Please foresee a break following the symposium of at least 45 minutes to clean the hall.
• Please note that an additional charge will be applied for cleaning the hall immediately following the
• If you are planning to have catering together with the symposium, it is recommended to indicate in all publications that breakfast/lunch boxes will be served as long this is not contradicting the supporter’s internal compliance policy.

Speaker’s Expenses

AUTO 2024 will not cover Industry session(s) speaker expenses.

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Congress.

Technical Rehearsal Onsite
We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Congress Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com
A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Hall A: Technical Details

Hall B: Technical Details

Hall C: Technical Details

Lectern in Hall A

Digital Lectern Dimensions: 32” Countdown Timer Monitor in front of the lectern. The Sponsor’s “virtual” banners on the Panoramic screen and in front of the lectern will be projected. Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution. The “virtual” banners can include the title of the Symposium and the name and logo of the Sponsor.

Lectern in Halls B, C

Lectern dimensions: 62 x 109 cm

Head Tables in Halls A, B, C:

3 tables in Hall A

2 tables in Halls B, C

If you wish to brand the head tables during your symposium, we recommend having a banner going all the way down to the floor to hide the speakers legs. In that case the size of the banner all the way down is 69 cm, and the length is 160cm.

Please note: 2 people can be seated on one table.

Audio-Visual (AV) Equipment

Hall A

• W12xH4.5 meters LED screen – with opening on it picture-in-picture “windows” of PowerPoint and Video/face of speaker.
• Data/Video control system, including a seamless Data/Video switcher and all necessary cabling ( opening picture-in-picture “windows” and adding titles of the speakers on the LED screen, etc.).
• Video camera, to capture the face of the speaker at the lectern for live close-circuit projection during presentations.
• 55” Confidence monitor in front of the head table, showing it the PowerPoint as projected in the large picture-in-picture “window” on the lateral screens.
• 32” Countdown Timer Monitor in front of the lectern.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – networked to the Speakers’ Ready Room.
• Designed lectern with a Portrait 46″ Plasma screen installed in each front, facing the audience, projecting a PPT with the name of the speaker.
• Wireless PowerPoint advancer (clicker).
• P.A. (sound) system, which covers the hall and the stage, including microphones for the lectern, head table and questions with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
  Colorful Lighting on stage.
• 4 x AV technicians to operate the above-mentioned systems (incl. a camera operator).
• The Sponsor’s “virtual” banners on the Panoramic screen and in front of the lectern will be projected.

Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.

The “virtual” banners can include the title of the Symposium and the name and logo of the Sponsor.

For demonstration only (Photo is taken in a different Venue during other congress)

Hall B:

• Central front projection screen, image of H1.6 X W2.8 meters approx.
• Central Data projector, at least 7500 ansi-lumens
• 4 x Delay 55” Plasma screens along the lateral walls, for the participants sitting at the back.
• 32” Confidence monitor in front of the head table, showing the same PowerPoint images as projected on the screens.
• 32” Countdown Timer Monitor in front of the lectern.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – networked to the Speakers’ Ready Room.
• Wireless PowerPoint slide advancer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
• A. (sound) system, which covers the hall and the stage, including microphones for the lectern, head table and questions with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini-PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern and the head table.
• 2 x AV technicians to operate the above-mentioned systems.

Hall C:

• Central front projection screen, image of H1.7 X W3 meters approx.
• Central Data projector, at least 7500 ansi-lumens.
• 2 x Delay 55” Plasma screens along the lateral wall, for the participants sitting at the back.
• 32” Confidence monitor in front of the head table, showing the same PowerPoint images as projected on the screens.
• 32” Countdown Timer Monitor in front of the lectern.
• Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – networked to the Speakers’ Ready Room.
• Wireless PowerPoint slide advancer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
• A (sound) system, which covers the hall and the stage, including microphones for the lectern, head table and questions with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini-PL plug) at the lectern.
• Audio monitors for the lectern and the head table.
• Lighting system, illuminating the lectern.
• AV technician to operate the above-mentioned systems.

 
Presentations Upload Onsite

If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 2 hours before the start of the session.Please note that congress computers in the Halls are being are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

IMPORTANT NOTE FOR MACINTOSH USERS

To use MAC presentations on the PC compatible congress computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:

• Convert it to PowerPoint or PDF. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
• Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

As previously mentioned, we strongly recommend scheduling a technical rehearsal and testing the Presentations during the rehearsal. Please plan directly with the Congress Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com

Symposium Promotion Onsite and Virtual

Due to CME/CPD accreditation criteria for this congress, the following rules apply:

• Congress banner should NOT be used in any promotional materials created by the supporter.
• Materials created by companies should NOT utilize the main event marketing look and feel.
• When promoting your symposium, please always indicate on any of your promotional materials “This session is not included in the main event CME/CPD credit”
• When promoting your symposium, you are allowed ​to use the phrase: “Official symposium of The 14th International Congress on Autoimmunity ”, which will take place May 17-20, 2024, at the Ljubljana Exhibition and Convention Centre, Slovenija.

In addition, it is not permitted to use the AUTO 2024 logo on any of the symposia materials.

The final session agenda should include the following information:

• Session Title (up to 110 characters including spaces)
• Session Description (up to 200 words, you can also include hyperlinks inside of it)
• Speaker Presentations Titles
• Timing – duration of each speaker presentation and full timing of the agenda
• Speaker/Moderator Full Name
• Speaker/ Moderator Country
• Speaker/ Moderator E-mail
• Speaker/ Moderator Affiliation
• Speaker/ Moderator Bio and Photo (please see specs below)

Please see below specs for Speaker Bio and Photo.

• Speaker Bio – up to 200 words.
• Speaker Photo – 180×240 px, JPG Format

Please click here in order to provide above requested information as soon as possible and no later than Monday, 08th April. If you need any assistance please contact the Hanna Safier at hsafier@kenes.com

Guidelines to follow when creating your promotional items and content:

When creating adverts for mobile app, program book and mailshots is allowed to promote product, symposia, or company promotion. Only when promoting symposia please add the following text inside: This session is not included in main Congress CME/CPD credit.

1.Mobile Up Push Notification
For supporters entitled to a push notification as per their signed contract, kindly submit the text via email: hsafier@kenes.com or via Exhibitors Portal by Monday, 15^th  April, according to below guidelines: 

• Message Title – Maximum 40 characters including spaces
• Message body – Maximum 140 characters including spaces
• Preferred date and exact local time, please with your industry coordinator
• *Note the final schedule will be determined closer to the conference, considering other push notifications.
• Push notifications will be sent out during breaks in order not to disturb the participants who are inside the halls.

 2.Mobile App Advert
For Supporters sponsoring the App please send via email: hsafier@kenes.com or via Exhibitors Portal by Monday, 15^th  April.
File format: PNG or JPG (up to 800 KB)
Size: 780 x 1688pxWe recommend avoiding using small text, so the advert could be readable when displayed on a mobile screen.

3.Mini Program Advertisement
For Sponsors entitled to adverts in the mini program book as per their signed contract, please submit the file please submit the file to no later than Monday, 08^th April in one of the following formats at a resolution no less than 300 dpi: EPS, Illustrator, JPG or PDF.Please refer to the diagram here under for advert dimensions for the final program.

Printing specs: 100mm x 140mm; please prepare 5mm bleed space from all sides for printing.

4. Promotional E-mail Blast – Exclusive

Sponsors entitled to an Industry Mailshot as per their signed contract, please click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer. Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line to Hanna Safier at hsafier@kenes.com no later than Monday, 15^th  April.

* In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250. 

5. Post Congress Exclusive E-mail Blast.

The exclusive e-mail blast will be sent out to pre-registered participants who have agreed to receive promotional material from supporters. Please advise us the exact launch date of the Post Congress Blast. Click here to download the design requirements. These guidelines should be forwarded to your web-designer/programmer. Please send the required file(s) to the Industry Coordinator Hanna Safier at hsafier@kenes.com  along with the subject line.

6. Joint E-mail Blast 
For the joint e-mail blast, please prepare two files according to the following specifications:

• 1 Banner/Image Format: JPEG Width: 300 pixels Height: 250 pixels
• 1 PDF or any website (to be linked to the banner/image)

Please send the required file(s) to the Industry Coordinator Hanna Safier at  hsafier@kenes.com  no later than Monday, 15 April. The exact launch date of the joint e-mail blast will be advised closer to the Congress. It will be sent out to the preregistered participants who have agreed to receive promotional material from supporters.

Symposium supporters have the option to create signage promoting their symposium according to the below guidelines. The symposium signage should be produced by the supporter.

1.Session Hall Signage

       Self-Standing Sign at the Entrance

One stand-alone sign to be placed at the entrance of the session hall 30 minutes prior to the sessions published start time. Please make sure to indicate the following disclosure on the sign: This session is not included in main Congress CME/CPD credit.

       Stage Banners

• 1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high.
• Banner placed in front the head table facing audience. (Please refer to Section 4: Symposia Session Halls Onsite).
• Digital branding of the screen in Hall A is allowed – please contact the AV coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com)

     Digital Lectern

• There will be a designed “digital” lectern in Hall A (Please refer to Section 4: Symposia Session Halls Onsite).
• The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor.

2.Self-standing signage in the Exhibition Area

The Supporter is entitled to place one sign (W85cm x H200cm) advertising the Symposium on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Kenes Staff.

Please note:

Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite.

Wi-Fi
Free Wi-Fi will be available at the Congress venue. Please be aware that public Wi-Fi capacity is limited. Therefore, it is restricted to email and web browsing activity. Should you require Wi-Fi or an internet line during your symposium, please let us know in advance and we will send you a quote. Please approach hsafier@kenes.com

Meeting Rooms / Hospitality Rooms
Supporters interested in renting a meeting room during AUTO 2024 Congress should contact Industry Liaison & Sales, Mrs. Renata Gorinstein at: rgorinstein@kenes.com

Important: We kindly requests that all congress supporters (sponsors, exhibitors, special interest groups and other stakeholders) respect the AUTO blackout policy and refrain from holding organized meetings or events for more than 8 people during the annual meeting scientific program.

Waste Disposal
Please note that it is the supporter’s responsibility to leave the symposium session hall in a clean and tidy manner once your symposium has finished.
Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session.
Any discarded waste, including promotional material, left behind will be removed by the Congress organizers at the expense of the supporter concerned.

Onsite Badges
Each supporter is entitled to 10 Symposium badges which allow access to the supporter’s symposium only (Individual names will not appear on the badges). Symposium badges can be collected 2 hours prior to the session from the Registration Desk and should be returned to the desk after the session ends.

Catering
Catering is exclusive to VIVO Catering and should be ordered in advance. Supporters who wish to order food and beverages for their symposium, meeting/hospitality room or exhibition booth, are welcome to do so directly with Ms. Sanja Mesarič or Ms. Tea Gmeiner
Tel: +386 15 46 16 57; E-mail: info@vivo.si; catering@vivo.si
MENU HERE

For your information, refreshments, and lunches (included in the registration fee) will be served in the exhibition area as per times scheduled in the scientific program.

Hostesses & Temporary Staff Hire
GR
Matjaž Mohar
Tel: +386 (0)1 300 26 54; E-mail: Matjaz.Mohar@gr-sejem.si
CATALOGUE
ORDER FORM

WHAT IS K-LEAD APP?
Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth or attend your symposium. The information obtained by lead retrieval system enables Exhibitors and symposium to enhance their database by securing valuable leads for further marketing and communication.

HOW DOES IT WORK?
Exhibitors and supporters can download the “K-Lead” app onto their own smart phone or company tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge (exact operational guidelines will be shared in due course).
The advantages of the “K-Lead” application:

• Effortless process using registration badge barcode.
• Allows to immediately view the leads information.
• Ability to insert exhibitor’s comments for each lead.
• Ability to quickly scan delegates as they enter the session hall by using the “Quick Scan” function.
• Application is available for download from Apple store or Google play: “K-Lead App”.

COST – cost per license – EUR 600 (excluding 4% credit card charges fees, excluding VAT if applicable) device is not included.
Order deadline is Thursday, 16 May.

HOW TO PLACE AN ORDER?
To order “K-Lead” Application, please access the Exhibitor’s Portal https://exhibitorportal.kenes.com
Login details to the Portal have already been sent to the primary contact listed in our system upon signing the sponsorship agreement.

IMPORTANT TO KNOW
In accordance with the general data protection regulation (GDPR), Kenes Group has updated its privacy policy. You can view our updated privacy notice here.
Kenes will not share delegate’s personal data with third parties without their consent.
Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate.
We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
In addition, please note that neither Kenes Group nor the Organizing Committee is responsible for the content of the information.
If further assistance is required to place your order, or you have not received your login details please contact the Exhibition & Industry Coordinator, Hanna Safier at hsafier@kenes.com

Maximize your Participant Experience – Use our innovative technologies for your Symposium

Kenes is proud to deliver a wide variety of quality onsite technology products and services. We offer:

• Live Streaming and many more products designed for capturing and recording symposium content.
• Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
• Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

We also provide tailor made customized solutions – contact us to make it happen!
For more onsite products opportunities and price quotes – Click Here

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group. Please contact us to discuss your needs and our relevant solutions. Please submit your order by Monday, 15 April. Orders received after the deadline will incur rush fees.

Kindly note that Merkur Expo Logistics GmbH is the sole official on-site agent nominated by Kenes Group to handle all in/out shipments arriving to this Congress.
For shipping instructions and tariff please click here.

Range of services:

• Transport, national or international
• Temporary or permanent customs clearances
• Coordination of deliveries, delivery time slot management
• Unloading, delivery to the hall/exhibition-stand, forklifting
• Storage of empty boxes and crates during the event
• Accessible storage for brochures and give-away items during the event
• On-site assistance and supervision

The shipping instructions are provided to assist with your preparation for the correct and timely dispatch of materials to the Congress. Please follow the instructions closely.

The shipping instructions include:

• Shipping Instructions
• Tariff
• Material Handling Form
• Shipping Labels

In order to follow up your shipment and to confirm arrival on time, we kindly ask you to provide the official shipping agent with the following information prior to shipping:

• Number of pieces (pallets, boxes, cartons, etc.)
• Way of transport (road freight, currier services, airfreight, ocean)
• Airway bill number

Supporters may choose to use their own services to deliver their goods to the venue door. However, no other company is permitted to deliver, operate, and handle goods inside the venue. Merkur has the responsibility of receiving and handling all materials for a fee as published on the “Tariff” section at the end of this manual. Handling rates are based on the incoming weight of shipments.

Merkur Expo Logistics must receive the payment before forwarding freight.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-advice” form included in the shipping instructions.

Insurance of Goods
All cargo should be insured from point of origin.

Please Note: All advanced shipments and deliveries to the Merkur warehouse, including by courier, must be coordinated with Merkur Expo Logistics.

For any questions/clarifications, please contact:
Merkur Expo Logistics GmbH
Mrs. Irit Sofer
Mobile: +972 52 8890 129 | E-mail: irit.sofer@merkur-expo.com

Kenes Contacts: Congress Organiser

Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488
Contact Us

Hotel Sales Manager
Ralitza Angelova
Tel: +41 22 908 0488 Ext: 279 | E-mail: rangelova@kenes.com
Hotels Listing: Why Book With Us – Autoimmunity 2024  (kenes.com)

Industry Manager
Hanna Safier
Cel: +972 54 678 7820 | E-mail: hsafier@kenes.com

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Industry Liaison & Sales
Renata Gorinstein
Tel: +41 22 908 0488 Ext. 601 | E-mail: rgorinstein@kenes.com

Registration Specialist
May Buzaglo
Tel: +41 22 908 0488 Ext. 255 | E-mail: mbuzaglo@kenes.com

Product Marketing Coordinator
Jimena Meymar
E-mail: jmeymar@kenes.com

———————————————————————————-           
Contractors:

Catering
VIVO Catering
Ms. Sanja Mesarič /Ms. Tea Gmeiner
Tel: +386 15 46 16 57 | E-mail: info@vivo.si; catering@vivo.si

Menu click: HERE

Onsite Logistic Agent, Material Handing & Customs Clearance Agent
Merkur Expo Logistics GmbH
Mrs. Irit Sofer
Mobile: +972 52 889 0129 | E-mail: irit.sofer@merkur-expo.com
Shipping Instructions HERE

Hostesses & Temporary Staff Hire
GR
Matjaž Mohar
Tel: +386 (0)1 300 26 54 | E-mail: Matjaz.Mohar@gr-sejem.si
ORDER FORM